Privacy Policy

Effective Date: June 2025

WithCommunity (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and share your personal information when you access or use our platform, website, and related services.

1. Information We Collect

We may collect the following types of personal information:

Contact Information: name, email address, and phone number
Account Details: username, password (encrypted), login activity
Form Data: responses you provide through participation forms and feedback
Meeting Activity: participation history, preferences, and feedback
Social Login Data: if you sign in via Google or Facebook, we receive your public profile and email address
Technical Data: browser type, IP address, and device information

2. How We Use Your Information

We use the collected data to:

Create and manage your account
Schedule and personalize meetings
Allow you to edit and submit forms
Provide access to transcripts, meeting feedback, and other shared resources
Improve platform functionality and support user experience
Send email updates related to your participation or account

3. How We Share Information

We do not sell your data. We may share your information with:

Internal team members who manage scheduling and support
Third-party services (e.g., Zoom, email platforms) for core functionality
CRM tools like Zoho, to better tailor communication and support

All third parties are required to maintain the confidentiality of your data.

4. Your Rights

You have the right to:

View and update your personal data
Request deletion of your account and related data
Withdraw consent for communications at any time

Please contact us at [email protected] to exercise any of these rights.

5. Security Measures

We use secure encryption, access controls, and regular audits to safeguard your data. However, no platform can be 100% secure, so we encourage you to protect your login credentials.

6. Cookies & Tracking

We may use cookies and analytics to enhance functionality and measure engagement. You can disable cookies in your browser settings.

7. Third-Party Links

Our site may link to external websites (e.g., Zoom, Google, Facebook). We are not responsible for their privacy practices.

8. Children’s Privacy

Our services are not directed to users under 13. We do not knowingly collect personal data from children without parental consent.

9. Policy Updates

We may update this policy from time to time. Changes will be posted on this page, and significant updates may be emailed to you.

10. Contact Us

For questions or concerns, contact us at:

📧 [email protected]
🌐 https://www.withcommunity.com/privacy-policy