Privacy Policy

Effective Date: May 4, 2025

WithCommunity, LLC (organized in Indiana)

1. What We Collect

• Personal Information: Provided via forms (e.g., interest forms, registration forms, feedback surveys), including name, email, location, role, and preferences.
• Communication Data: Emails, chats, messages, and other correspondence you send to WithCommunity, receive from us, or that include us (e.g., when CC’d or referenced by a partner).
• Meeting Transcripts and Notes: From recorded meetings or structured conversations.
• Participation Metadata: Time of participation, session logs, involvement levels, and coalition alignment.
• Public Commentary: Any public post (blog, video, social media) about conversations curated by WithCommunity.
• Website Activity and Interaction Data: Clicks, time on page, submissions, and engagement with public tools or materials.

2. How We Use Your Data

• To match you with opportunities, people, or coalitions.
• To provide transcripts to you and other meeting participants.
• To evaluate and improve our programming through data analysis.
• To share data with internal team members and relevant coalition partners.
• To follow up with personalized communication and invitations.

3. Who We Share It With

• Participants from the same meeting.
• Authorized staff and contractors.
• Coalition partners involved in the same initiative.
• Trusted third-party services (e.g., transcription, analytics, AI).
• We do not sell your personal information or share it with advertisers or unrelated third parties.

4. Transcript Confidentiality

• Meetings may be recorded and transcribed.
• Transcripts are shared only with other participants from the same meeting and relevant partners.
• Participants may access their own transcripts for internal use.
• Transcripts may not be publicly shared.
• WithCommunity does not publicly publish transcript content.

5. Use of Public Commentary

If you post public commentary about a WithCommunity–curated conversation, you grant us a perpetual, non-exclusive license to display or excerpt that content—even on pages that include sponsorship or advertising—provided it is not used in a way that implies personal endorsement without your explicit permission.

6. Automation and AI

WithCommunity uses AI and automation tools to assist in matchmaking, engagement tracking, and operations. These tools are used to scale our impact responsibly and are always paired with human oversight.

7. Your Rights

• You may request access to your data.
• You may request correction or deletion of your data (unless retention is legally or operationally required).
• You may opt out of communications by request.
• To exercise your rights, contact: [email protected]

8. Data Security

We use encryption, secure access controls, and vetted third-party tools to protect your data. No system is 100% secure, but we take reasonable steps to safeguard information.

9. Policy Updates

We may revise this policy at any time. Major changes will be communicated via email or visible notice.